3 ELCA | European Landscape Contractors Association
Exchange between companies

Mobility of Exchange Circle 


The Mobility of Exchange Circle is intended for the companies member of the ELCA-Committee of Firms and the ELCA member associations.

When you will participate in Mobility of Exchange Circle, then you need to make some preparation work. To make it easier for you some tips are given below.

You need to compile cover letter and CV.

Cover letter
The purpose of a cover letter is to get the recipient to read your CV. It should be clear, concise and straight to the point.

  • provide a little information about yourself
  • what is your aim to go to abroad (vocational, cultural etc.) and who is the sending partner
  • what you have to offer and why host company should read your CV
  • have the most up-to-date information about your qualifications and education
  • describe briefly your work experiences, personal skills and competence level (see appendix 1)
  • highlight what you specialise in
  • tell something about your career which will immediately get recipient interest
  • add also dates, when you want to go abroad and how long you want to stay there
  • do you have a driving licence valid in EU
  • your expectations for host company (accommodation, salary, insurance etc.)
    Before you mail the cover letter, read it over again. Special attention should be placed to ensure the letter: it is not too long, there are no grammar or spelling errors and the layout should be written in formal style and correctly.

Curriculum Vitae (CV)

You can create your own CV and language passport in the European language of your choice on the following website using the Europass tool: europass.cedefop.europa.eu/.

Interculural and linguistic preparation

Living abroad and working in a foreign country will provide a deeper knowledge of another culture, its people and language.
Searching the Internet is one good way to access information of all sorts. Everything from companies, travel, leisure, language and customs. Important information such as passport and visa requirements are available on the internet as well as information on health and safety conditions. You will find information on currency exchange rates and the cost of living.

Useful links

Travel guides

Information about countries

International newspapers

Cultural difference

Embassies worldwide

Language skills are essential to do an effective job and to be able to establish contacts with customers or colleagues. Make sure you will manage in the work place and if needed then have language training before.


Appendix 1

EuropeanQualifications Framework level descriptions


Level 1

Work under direct supervision in a structured content

Level 2

  • Work under supervision with some autonomy.
  • Time range in planning is days and he/she is not responsible for his own work planning.

Level 3

  • Carries out tasks autonomously after brief explanation and shows initiative.
  • Take responsibility for completion of tasks in work, adapt own behaviour to circumstances in solving problems.
  • Time range in planning is weeks, also when he/she is responsible for his own work planning

Level 4

  • Carries out tasks autonomously.
  • Exercise self-management within the guidelines of work contexts that are usually predictable.
  • Supervise the routine work of others, taking some responsibility for the evaluation and improvement of work activities.
  • Time range in planning is weeks (for the complex part of the work)  to months (for the complex routine part of the work, like financial targets).

Level 5

  • Carries out tasks autonomously and shows initiative.
  • Exercise management and supervision in contexts of work activities where there is unpredictable change, review and develop performance of self and others.
  • Time range for planning is months (new or complex work) to a year (more complex routine work).

Level 6

manage complex technical or professional activities or projects, taking responsibility for decisionmaking in unpredictable work contexts;

take responsibility for managing professional development of individuals and groups

Level 7

manage and transform work contexts that are complex, unpredictable and require new strategic approaches; take responsibility for contributing to professional knowledge and practice and/or for reviewing the strategic performance of teams

Level 8

demonstrate substantial authority, innovation, autonomy, scholarly and professional integrity and sustained commitment to the development of new ideas or processes at the forefront of work contexts including research


  • On the level of the employees of the companies member of the ELCA-Committee of Firms in order to facilitate the exchange of experience and good practice.
  • On the level of the owners of the companies member of the Committee of Firms. This exchange of knowledge and know-how is organized within exchange clubs.
  • On the level of the ELCA member associations to exchange best practices of the association work. Meeting with member associations on an annual basis to improve contact, in their country or meetings.

Implementing a Mobility Strategy

  • Preparation
    • a. Selecting of participants.
    • b. Cultural and language preparation.
    • c. Assessing the competence level of participants (EQF).
    • d. Assessing the language skills according to Common European Framework of Reference for Language (CEFR). (Europass Language passport).
    • e. Creating CV and cover letter (Europass CV).
    • f. Setting the goals of mobility. (Units).
    • g. Organizing the trip (tickets, insurance, accommodation etc.).
    • h. Preparation of documents (Memorandum of Understanding, contract/agreement).
  • Implementing
    • a. Becoming accustomed and getting to know host company/organization.
    • b. Working/learning/meeting in host company/organization.
    • c. Being involved in local culture.
    • d. Reporting to sending company/organization about the working/learning/meeting process and outcomes.
  • Validation and recognition
    • a. Assessing level of competences of the participant.
    • b. Assessing the outcomes of goals.
    • c. Certificates (e.g. Europass).
    • d. Report to sending company/organization.
    • e. Recognizing of mobility outcomes for HR system of company/organization or qualification system of country.